| In any company, one of the employees with the | | | | informational letter to clients, many Admin Assistants |
| biggest variety of responsibilities is the Administrative | | | | are give the job of organizing, writing, and sending |
| Assistant. A good Administrative Assistant is | | | | correspondence. This requires good communications |
| constantly flexible, and doesn’t limit his or her | | | | abilities, as well as an in-depth knowledge of grammar |
| responsibilities to typing or filing or answering phones. | | | | and spelling. The sending of correspondence, especially |
| As an Administrative Assistant’s prime responsibility | | | | in large volume, often requires expertise with Microsoft |
| is the running of the office, the work of an Admin | | | | Word’s Mail Merge feature, as well as experience |
| changes from day to day. | | | | with Excel spreadsheets. |
| Interview Secrets Click here | | | | Writing and Preparing Reports, Documents, and |
| Though the clerical and office skills of many Admins | | | | Spreadsheets |
| are often overlooked, the best Admin Assistants can | | | | Preparing reports and documents is usually one of the |
| make themselves stand out by completing office | | | | most important tasks of an administrative assistant. |
| tasks with the utmost efficiency. Though it’s difficult | | | | Whether creating a simple spreadsheet to track |
| to list the specific responsibilities of an Administrative | | | | employee attendance, or using information from |
| Assistant, some of the most common tasks an Admin | | | | corporate to create an in-depth report on the |
| must undertake in the running of the office are: | | | | company’s results, most Administrative Assistants |
| Answering Phones and Scheduling Appointments | | | | need a very high level of Microsoft Excel knowledge. |
| Though many larger companies have Receptionists, | | | | Organizing and Running the Office |
| the job of answering the phones in smaller companies | | | | Having great organizational skills is the number one |
| often falls to the Administrative Assistant. This is often | | | | requirement for a good Administrative Assistant. This |
| one of the more difficult responsibilities an Admin has, | | | | is because the running and organization of the office is |
| as phone calls range from client questions, to | | | | generally an Admin’s main responsibility. Without a |
| information from corporate, to irate customers. Many | | | | well organized Admin Assistant, it’s easy for an |
| Admin Assistants also schedule meetings, both | | | | office to fall into chaos. From organizing your computer |
| internally and with external customers and support. | | | | desktop, to arranging the office, to ordering the correct |
| This requires sharp organizational skills, as mixing up | | | | office supplies, to managing customers, an |
| free times and dates for busy co-workers can lead to | | | | Administrative Assistant must be organized at all times. |
| disaster. | | | | This is especially true when running an office. Even in |
| Job Interview Skills Click here | | | | the largest company, the smooth running of an office |
| Preparing and Sending Correspondence | | | | depends on the organization of a good Administrative |
| Whether it be writing the end-of-year newsletter or an | | | | Assistant. |